What steps does Vermilion take to protect personal information
provided by unitholders?
Collection:
Vermilion deems that information provided by unitholders (primarily
contact information including but not limited to name, personal
addresse(s), personal telephone number(s) and personal e-mail
addresse(s)) is provided on a voluntary basis and therefore
is provided with deemed consent to the company. Individuals
may refuse to consent to the collection, use or disclosure
of their personal information by Vermilion or withdraw a previously
given consent at any time. Should consent for use and/or disclosure
of personal information provided to Vermilion be withdrawn
or insufficient in order for Vermilion to manage an ordinary
business relationship, Vermilion may be prevented from proceeding
with the relationship.
Accuracy:
Vermilion maintains the accuracy of the information it collects
and therefore, the type and accuracy of information collected
is solely contingent upon what is provided to Vermilion. Notification
must be provided to Vermilion to update or make any changes
to the personal information.
Use:
Personal information collected by Vermilion will be used solely
for the purposes of carrying on ordinary business relationships
with employees and third parties.
Disclosure
& Retention:
All personal information collected by Vermilion will be stored
in a secure manner that restricts the right of access to only
those people who have a need to know. Vermilion will NOT disclose,
reveal, share or otherwise disseminate any personal information
to any one without consent unless the disclosure is
Required
by law or within the course of legal undertakings;
Provided
by the individual by formal or deemed consent or if the individual
has chosen to not opt out if the option has been provided;
Otherwise
compliant with privacy legislation.
Vermilion
will retain personal information for a reasonable period of
time and follow various retention schedules as required to
effectively carry out its business in accordance with privacy
legislation and other laws. Vermilion will use care in disposing
of or destroying personal information to prevent unauthorized
parties from gaining access to the information.
Access
to information:
Employees and third parties may access personal information
pertaining to themselves on record by providing a written
request to Vermilion’s privacy officer. Vermilion will
make every reasonable effort to respond to the request within
45 calendar days of receiving the request. To the extent the
individual can demonstrate that any objective information
is out-of-date or inaccurate, Vermilion will update or correct
it.
For
further information regarding the company’s privacy
policy please contact the Privacy Officer by calling 403-269-4884.
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